GDPR and Quick HR

Quick HR understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law. 

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is deemed to occur upon your first use of our Site. 

What Does This Policy Cover? 

This Privacy Policy applies only to your use of our site. Our site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them. 

Your Rights 

As a data subject, you have the following rights under the GDPR, which this Policy and our use of personal data have been designed to uphold: 

• The right to be informed about our collection and use of personal data; 
• The right of access to the personal data we hold about you 
• The right to rectification if any personal data we hold about you is inaccurate or incomplete 
• The right to be forgotten – i.e. the right to ask us to delete any personal data we hold about you 

• The right to restrict (i.e. prevent) the processing of your personal data; 
• The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation); 
• The right to object to us using your personal data for particular purposes; and 
• Rights with respect to automated decision making and profiling. 

If you have any cause for complaint about our use of your personal data, please contact us using the details below, and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. 

For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau. 

What Data Do We Collect? 

Depending upon your use of our Site, we may collect some or all of the following personal and non-personal data: 

• name; 
• business/company name 

• job title; 
• contact information such as email addresses and telephone numbers; 
• IP address; 
• web browser type and version; 
• a list of URLs starting with a referring site, your activity on our Site, and the site you exit to; 

How Do We Use Your Data? 

All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the GDPR at all times. 

Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes: 

• Providing and managing your Account; 
• Supplying our products and/or services to you (please note that we require your personal data to enter into a contract with you); 

• Personalising and tailoring our services for you; 
• Replying to emails from you; 
• Analysing your use of our Site and gathering feedback to enable us to continually improve our Site and your user experience; 

With your permission and/or where permitted by law, we may also use your data for marketing purposes which may include contacting you by email with HR related information, news and updates to employment legislation. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003. 

How and Where Do We Store Your Data? 

We only keep your personal data for as long as we need to in order to use it as described above and/or for as long as we have your permission to keep it. 

Your data will only be stored in the UK. Data security is important to us, and to protect your data we have taken suitable measures to safeguard and secure data collected through our Site. 

Do We Share Your Data? 

We will not share any of your data with any third parties for any purposes. 

We may compile statistics about the use of our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you.  

In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal requirements, a court order, or a governmental authority. 

How Can You Control Your Data? 

In addition to your rights under the GDPR, when you submit personal data via our Site, you may be given options to restrict our use of your data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details and by managing your Account). 

Your Right to Withhold Information 

You may access certain areas of our site without providing any data at all. However, to use all features and functions available on our site you may be required to submit or allow for the collection of certain data. 

You may restrict our use of Cookies. 

How Can You Access Your Data? 

You have the right to ask for a copy of any of your personal data held by us (where such data is held). Under the GDPR, no fee is payable, and we will provide any and all information in response to your request free of charge.  

Our Use of Cookies 

Our site may place and access certain first-party Cookies on your computer or device. First party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of our site and to provide and improve our services. In addition, our Site uses analytics services provided by Google which also use Cookies. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how people use our Site. 

Contacting Us 

If you have any questions about our site or this Privacy Policy, please contact us by email at hello@quickhr.biz. Please ensure that your query is clear, particularly if it is a request for information about the data we hold about you. 

Changes to Our Privacy Policy 

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on our site, and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our site following the alterations. We recommend that you check this page regularly to keep up-to-date.